This is what every non-profit organisation should know about Microsoft Azure!
$5,000.00 Azure + 365 Donation Licensing
Recently I migrated a charity from having three physical servers on site (DC/EX, TS and Application server) to a fully-fledged cloud-based infrastructure. The environment was over 10 years old running SBS 2007 and the organisation was shocked to learn the financial burden to complete an infrastructure upgrade. Upon investigation, it turned out that as a registered charity they were eligible to take advantage of the Microsoft licensing scheme for non-profit organisations.
So how does it work?
Everything is applied for through a licensing third party. Unfortunately, Microsoft hand out the goodies to other companies who then actually handle the distribution process. You must apply for an account and jump through some hoops to prove your organisations eligibility. Once completed you can order from an online catalogue of donation licensing.
Microsoft Office 365
You can purchase Microsoft Office 365 plans from the licensing party, most are free, others are heavily discounted. Strangely, with Office 365, I had an issue with licensing as it looked to only include E3 (at a significant discount) but the charity I was working with only wanted mailboxes and had no office suite requirement (The non-profit organisation had its own MSDN portal that included Microsoft Office Pro Plus 2013 and 2016 volume licensing for free!). It turned out that the only way to get your hands on any other 365 plan was to setup the Microsoft Office 365 portal and add the non-profit E3 as a 30-day trial. You can then add what you need (in my case E1) and then remove the E3 trial licenses. For the record, E1 is free (donation from Microsoft) and the portal I had been granted access too via the third party looked to have up to 1000 of the E1 available to my charity client.
Finally, Azure. Without running into too much detail on ‘Total Cost of Ownership’ for an IT infrastructure it’s safe to say that migrating the workloads away from on-prem and into Azure is likely to save the client money. There was no argument to move into a public cloud anyway but the credit Microsoft offer non-profits made the decision a no-brainer.
If you are a registered charity, Microsoft will ensure that your Azure portal is topped up with $5,000 worth of credit every 12 months. Granted, if you use $10K’s worth of Azure ‘stuff’ in a year then you’ll be operating for free 6-months of the year before getting another cash injection.
I did run into a massive issue with the Azure portal itself, the portal was supplied directly from Microsoft but based on the account that the client had setup with the third party licensing partner. The problem was that the account was a Microsoft Live ID and the Microsoft Office 365 portal had its own Azure AD (AAD free is the back-bone for O365 tenants). I wanted the two to be linked (for obvious reasons). It took 9 days for Microsoft support to understand my issue and move the credit to the correct portal. I was even told multiple times that it could not be done and that I would have to keep two Azure portals for my client! One thing I will say is make sure you’re dealing with a company that has been down this road before because you are alone. I personally was ping-ponged between Microsoft and the licensing third party for about a week. Raising a ticket from within the Azure portal with the credit was the only way to get attention. Lastly, you can’t choose where to deploy Azure resources if you are using a charity subscription. In the UK, my only option was to deploy into the West Europe region (Amsterdam).
In summary, the charity I have worked with has been fully migrated to Azure with only a firewall/router on site. I would be telling a lie if I said it was a smooth process but this charity will save money going forward;
Microsoft Office 365 E1 = £0.00
Microsoft Office Pro Plus 2016 (on RDS farm) = £0.00
Microsoft Azure = £2K per year (when the 5K credit runs out)
The charity no longer uses a PPTP VPN to an SBS 2007 box to access a 2003TS with Office 2007. The charity can now use any device from anywhere on the planet to access a platform over 4X faster with the latest software for a fraction of the cost.
Microsoft Office 365 Non-Profit – Email and Office Suite Plans
- Microsoft Office 365 Enterprise E1 = £0.00 user/month (estimated RRP £6.00 user/month)
- Microsoft Office 365 Enterprise E3 = £4.00 user/month (estimated RRP £17.60 user/month)
- Microsoft Office 365 ProPlus = £1.90 user/month (estimated RRP £11.50 user/month)
- Microsoft Office 365 Business Premium = £1.50 user/month (estimated RRP £9.40 user/month)
- Microsoft Office 365 Business Essentials = £0.00 user/month (estimated RRP £03.80 user/month)
Microsoft Office 365 Non-Profit – Dynamics CRM Plans
- Microsoft Social Engagement Professional = £42.50 user/month (estimated RRP £51.41 user/month)
- Microsoft Dynamics 365 (for Customer Service, Enterprise Edition) = £17.90 user/month
- Microsoft Dynamics 365 (for Team Members, Enterprise Edition) = £1.50 user/month
- Microsoft Dynamics 365 (for Sales, Enterprise Edition) = £27.30 user/month
- Microsoft Dynamics 365 (for Customer Service, Enterprise Edition Device) = £27.30 user/month
- Microsoft Dynamics 365 (for Project Service Automation, Enterprise Edition) = £17.90 user/month
Microsoft Office 365 Non-Profit – Project Plans
- Microsoft Project Online Essentials = £2.30 user/month (estimated RRP £5.30 user/month)
- Microsoft Project Online Professional = £9.10 user/month (estimated RRP £22.60 user/month)
- Microsoft Project Online Premium = £16.60 user/month (estimated RRP £41.50 user/month)
Microsoft Office 365 Non-Profit – PowerBI Plans
- Microsoft Power BI Free = £0.00 user/month (estimated RRP £0.00 user/month)
- Microsoft Power BI Pro = £2.30 user/month (estimated RRP £7.00 user/month)
Microsoft Office 365 Non-Profit – Visio Plans
- Microsoft Visio Pro = £3.80 user/month (estimated RRP £9.80 user/month)
Microsoft Office 365 Non-Profit – Stream Plans
- Microsoft Stream Plan 1 = £0.68 user/month
- Microsoft Stream Plan 2 = £1.13 user/month
Microsoft Office 365 Non-Profit – EMS Plans
- Microsoft Enterprise Mobility + Security E3 = £1.24 user/month (estimated RRP £6.60 user/month)
- Microsoft Enterprise Mobility + Security E5 = £2.50 user/month (estimated RRP £13.00 user/month)